TOUR SYSTEMS

The operational backbone of every great tour.

A tour is a long chain of critical decisions, timelines and responsibilities. When systems are strong, the tour feels calm and predictable. When they’re weak, small problems become big ones fast. Big Rock Show Touring builds the frameworks that keep everything moving — clean, organised and reliable.

OUR SYSTEMS

PRE-TOUR STRUCTURE

Before anyone steps on a bus or plane, the tour needs a solid foundation.
We create:
Routing plans and feasibility checks
Budget frameworks and financial planning
Crew structure and job roles
Shared digital folder systems
Venue information packs
Communication channels
This is where clarity starts.
ADVANCING SYSTEMS

Advancing is the engine of a well-run tour. It ensures every venue, promoter, crew member and supplier knows exactly what is happening and when.
Our advancing package includes:
Master show advance
Technical advance
Hospitality advance
Security advance
Backline and stage plan
Local crew requirements
Parking, rigging and access notes
Master contact sheets
Detailed day sheets (updated daily)
Consistency here removes stress later.
FINANCIAL SYSTEMS

Money is one of the biggest failure points on a tour. Our systems protect your budget from day one.
We build:
Tour budget templates
Daily cost logs
Per diems tracking
Settlement preparation
Vendor and supplier logs
End-of-tour financial reporting
Every penny is tracked. Nothing goes missing.
LOGISTICS SYSTEMS

A tour is 30% show and 70% moving parts. We make the movement smooth.
Included in logistics systems:
Travel grids
Flight schedules
Hotel lists & rooming plans
Transport planning (buses, vans, trucks)
Freight schedules
Carnets and ATA documentation
Visa and immigration tracking
Small delays can cost thousands — our systems prevent them.
CREW SYSTEMS

A happy crew makes a strong tour. We build systems that support them.
Crew systems include:
Onboarding documents
Contact lists
Scheduling & rotations
Accreditation management
Travel & rooming
Welfare and safety structure
A great crew culture doesn’t happen by accident.
SHOW DAY SYSTEMS

Show day is where planning meets reality.
Our show-day structure includes:
Load-in and load-out timelines
Production schedules
Technical cues & comms plans
Backstage workflow
Safety briefings
Emergency response plans
Clear lines of responsibility
Every show should feel predictable and controlled.
END-OF-TOUR SYSTEMS

The end of a tour matters just as much as the beginning.
We handle:
Cost reconciliation
Final settlements
Vendor close-outs
Freight return
Carnet closing
Crew wrap-up
Tour debriefs
A clean finish ensures a stronger start next time.